General Terms and Conditions

THE INFORMATION BELOW SHOULD BE READ THOROUGHLY AND CAREFULLY BEFORE ANY BOOKING IS MADE.

ALL OF THE TERMS LISTED BELOW ARE AT THE DISCRETION OF SAM HARRISON.  HE RESERVES THE RIGHT TO MAKE CHANGES TO ANY OF THESE TERMS AND CONDITIONS AT ANY TIME.

ONCE A COMPLETED BOOKING FORM HAS BEEN ACCEPTED IN WRITING BY SAM, THE CLIENT(S) NAMED ON THE BOOKING FORM WILL HAVE ENTERED INTO A BINDING CONTRACT ON THE BASIS OF THE FOLLOWING TERMS AND CONDITIONS:

1. AGREEMENT

AGREEMENT, BASED ON THE OUTLINED TERMS AND CONDITIONS, ARISES UPON FULFILMENT OF ALL OF THE FOLLOWING:

A) RECEIPT AND CLEARANCE OF CHEQUES OF FULL PAYMENT OR DEPOSIT AS DETAILED IN SECTION 2 BELOW, AND A FULLY COMPLETED BOOKING FORM.

B) THE SIGNATURE ON THE BOOKING FORM IS THAT OF THE CLIENT ATTENDING THE COURSE OR OF A LEGALLY RECOGNISED AGENT OF THE CLIENT FOR AND ON THEIR BEHALF.

C) WRITTEN ACCEPTANCE BY SAM HARRISON.

THE AGREEMENT IS BETWEEN SAM HARRISON AND THE CLIENT(S) ON THE BOOKING FORM AND IS THE SOLE AGREEMENT BETWEEN THOSE PARTIES

SAM HARRISON RESERVES THE RIGHT, WITHOUT NEED TO GIVE REASON AND AT HIS DISCRETION, TO REFUSE A BOOKING TO ANY PARTY OR INDIVIDUAL. UNDER SUCH CIRCUMSTANCES ANY PAYMENT MADE WILL BE RETURNED.

THE AGREEMENT IS GOVERNED BY ENGLISH LAW.

2. PAYMENT

THE BALANCE OF THE FEES AS SPECIFIED ON THE BOOKING FORM MUST BE PAID IN FULL BY THE DATE SPECIFIED ON THE BOOKING FORM, OR IF NO DATE IS SPECIFIED NO LATER THAN 6 WEEKS PRIOR TO THE COURSE START DATE. IF NOT SO PAID, SAM HARRISON RESERVES THE RIGHT TO TREAT THE AGREEMENT AS CANCELLED BY THE CLIENT(S). IN RELATION TO CLAUSE 3 BELOW, BOOKINGS MADE WITHIN 6 WEEKS OF COURSE COMMENCEMENT MUST BE ACCOMPANIED BY PAYMENT IN FULL.

3 CANCELLATION OF COURSE

GIVEN THE PREPARATION AND PRE PAID EXPENDITURE BY SAM PRIOR TO ANY COURSE/EVENT THE CLIENT MUST BE AWARE OF THE FOLLOWING CONDITIONS AND THEREFORE AGREES TO SUCH.

IF THE BOOKING IS CANCELLED FOR ANY REASON THE FOLLOWING CHARGES WILL BE APPLIED:

A) CANCELLATION MORE THAN 6 WEEKS BEFORE THE COURSE/EXPEDITION STARTS ALL FUNDS RE-REIMBURSED WITH THE EXCEPTION OF 10% OF THE DEPOSIT WHICH WILL BE DEDUCTED TO COVER ADMINISTRATION AND BANK FEES.

B) CANCELLATION LESS THAN 6 WEEKS BEFORE COURSE/EVENT COMMENCEMENT WILL LEAD TO FORFEIT OF ALL FUNDS PAID.

C) FAILING TO ATTEND ON A COURSE WILL BE DEEMED AS A CANCELLATION, ALL FUNDS THEREFORE WILL BE FORFEITED.

4. VARIATION OF COURSE/EVENT CONTENT

BY ITS VERY NATURE A COURSE IN A NATURAL ENVIRONMENT IS SUBJECT TO FORCES OUTSIDE OF OUR CONTROL AND ALTHOUGH EVERY EFFORT IS MADE TO COMPLY WITH THE OUTLINED COURSE CONTENT, SAM RESERVES THE RIGHT TO ALTER THE COURSE CONTENT TO MATCH ANY NATURAL VARIABLES. THE CLIENT ACKNOWLEDGES THAT INFORMATION PROVIDED BY ME IS GIVEN TO THE BEST OF MY ABILITY BUT THAT BECAUSE OF NATURAL VARIABLES IT MAY BE NECESSARY TO CHANGE THE ITINERARY AND THAT IN SUCH CIRCUMSTANCES IT IS NOT REASONABLE FOR SAM OR @PLAY IN THE WOODS TO BE LIABLE FOR ANY LOSSES AS A RESULT AND THAT OUR LIABILITY IS LIMITED ACCORDINGLY.

5. CLIENT CONDUCT

CLIENTS ARE EXPECTED TO CONDUCT THEMSELVES IN A REASONABLE MANNER AT ALL TIMES AND TO COMPLY WITH THE REASONABLE INSTRUCTIONS AND LEADERSHIP OF STAFF. SAM & @PLAY IN THE WOODS STAFF RESERVES THE RIGHT TO REMOVE ANY CLIENT(S) FROM THE COURSE/EVENT AT THE INSTRUCTORS DISCRETION WITHOUT RECOURSE TO REPAYMENT FOR THAT COURSE AND AGAINST THE CLIENT(S) WILL IF NECESSARY. CIRCUMSTANCES THAT MAY WARRANT EXCLUSION FROM A COURSE INCLUDES (WITHOUT LIMITATION): INTOXICATION, USE OF NON-PRESCRIPTION DRUGS, ABUSIVE BEHAVIOUR, INABILITY TO MEET THE RIGOURS OF THE COURSE DUE TO PHYSICAL OR MENTAL REASONS, OR THROUGH LACK OF APPROPRIATE EQUIPMENT. IF YOU ARE IN ANY DOUBT ABOUT YOUR ABILITY TO MEET THE RIGOURS OF THE COURSE, PLEASE CONTACT YOUR GP BEFORE BOOKING. FOR REMOVAL OF ANY PARTY UNDER SUCH CONDITIONS, SAM OR @PLAY IN THE WOODS WILL NOT BE LIABLE TO ANY LOSSES AS A RESULT AND SAM IS ALSO ENTITLED TO ANY REASONABLE COSTS ARISING FROM REMOVAL OF SAID CLIENTS, PAYABLE UPON DEMAND.

IN ADDITION, PARENTS, GUARDIANS OR THOSE IN A POSITION OF SIMILAR RESPONSIBILITY ARE TO ENSURE THE BEHAVIOUR AND SAFE CONTROL OF ANY CHILDREN TO THE SATISFACTION OF ALL @PLAY IN THE WOODS STAFF.

6. LIABILITY

ALL @PLAY IN THE WOODS COURSES/EVENT TAKE PLACE IN THE OUTDOORS, WHICH BY ITS VERY NATURE IS NEVER COMPLETELY FREE FROM HAZARD. WHILE ALL REASONABLE PRECAUTIONS ARE TAKEN TO MINIMISE THE RISKS, @AT PLAY IN THE WOODS CLIENTS ACCEPT THAT ACCIDENTS, INCLUDING SERIOUS INJURY AND DEATH, CAN OCCUR WITHOUT SAM HARRISON OR @PLAY IN THE WOODS STAFF BEING AT FAULT.

THE CLIENT ALSO RECOGNISES THAT @PLAY IN THE WOODS IS NOT RESPONSIBLE FOR ANY LOSS OR DAMAGE TO THE PERSONAL PROPERTY OF THE CLIENT INCLUDING VEHICLES, MONEY, CLOTHING OR EQUIPMENT. SAM HARRISON WILL ONLY ACCEPT LIABILITY FOR PHYSICAL INJURY TO A CLIENT THAT IS SHOWN TO RESULT FROM NEGLIGENCE ON THE PART OF SAM HARRISON OR @PLAY IN THE WOODS STAFF.

SAM HARRISON TAKES NO RESPONSIBILITY FOR ANY LOSS OR INJURY OCCURRING AS A RESULT OF THE CLIENT’S FAILURE TO FOLLOW INSTRUCTION. @PLAY IN THE WOODS STAFF ALSO TAKES NO RESPONSIBILITY FOR ANY MISHAP DURING A COURSE/EVENT FROM ANY INSTRUCTION OR INFORMATION NOT GIVEN BY TEAINED @PLAY IN THE WOODS` APPOINTED INSTRUCTORS OR ASSISTANTS.

THE CLIENT ALSO RECOGNISES THAT ATTENDANCE @PLAY IN THE WOODS COURSE OR EVENT IN NO WAY QUALIFIES HIM /HER TO TEACH THE COURSE CONTENT.  @PLAY IN THE WOODS THEREFORE ACCEPTS NO RESPONSIBILITY FOR ANY MISHAP OCCURRING TO THIRD PARTIES TAUGHT BY ATTENDEES OF ANY @PLAY IN THE WOODS COURSE.

7. INSURANCE  – AS OF 01/04/2001

SAM HARRISON IS COVERED TO A LEVEL OF £5,000,000 FOR PUBLIC LIABILITY AND IS INSURED AS AN OUTDOOR ACTIVITIES PROVIDER. PARTICIPANTS ARE RECOMMENDED TO TAKE OUT CANCELLATION AND PERSONAL INSURANCE COVER.

8. MEDICAL CONDITIONS AND FITNESS

THE CLIENT MUST COMPLETE AND SIGN A CONSENT FORM PRIOR TO COURSE COMMENCEMENT. MEDICAL INFORMATION PROVIDED WILL BE TREATED IN THE STRICTEST CONFIDENCE. FITNESS REQUIREMENTS FOR @PLAY IN THE WOODS COURSES/PARTYS ARE OUTLINED IN THE COURSE DESCRIPTIONS. SAM HARRISON CANNOT BE HELD RESPONSIBLE FOR ILLNESS OCCURRING AS A RESULT OF AN ONGOING MEDICAL CONDITION OR POOR FITNESS LEVEL. IF YOU HAVE A MEDICAL CONDITION YOU ARE ADVISED TO SEEK YOUR OWN DOCTOR’S ADVICE BEFORE ATTENDING AN EVENT.

9. COMPLAINTS

IN THE UNLIKELY EVENT THAT A CLIENT HAS CAUSE FOR COMPLAINT ABOUT A @PLAY IN THE WOODS , THE COMPLAINT SHOULD BE MADE TO A REPRESENTATIVE DURING THE COURSE IN ORDER THAT APPROPRIATE ACTION CAN BE TAKEN AS NECESSARY. SHOULD A PROBLEM NOT BE RESOLVED, A COMPLAINT SHOULD BE MADE IN WRITING WITHIN 25 DAYS OR IT WILL NOT BE UPHELD.

10. DAMAGES AND LOSS OF EQUIPMENT

@PLAY IN THE WOODS STAFF RESERVES THE RIGHT TO CHARGE FOR THE COST OF DELIVAGRTBRAT DAMAGE AND LOST PLACEMENT OR REPAIR OF ITEMS OF EQUIPMENT LOST OR DAMAGED DURING A COURSE OR EVENT.

11. VEHICLES LEFT AT OWN RISK

VEHICLES BROUGHT ON @PLAY IN THE WOODS  COURSES/EVENT ARE PARKED AT THE OWNERS OWN RISK.

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